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OVR Transition Guide for Professionals

The purpose of this guide is to provide professionals with an overview of the Office of Vocational Rehabilitation's role in the School-to-Work process. It is intended to provide basic knowledge of what students with disabilities and their families can expect when becoming involved with OVR.

The Office of Vocational Rehabilitation (OVR) is a state agency that helps individuals with disabilities prepare for, obtain and maintain employment. OVR is an eligibility based program. OVR is primarily comprised of the Bureau of Blindness & Visual Services (BBVS) and the Bureau of Vocational Rehabilitation Services (BVRS).

Vocational Rehabilitation Process

  • Referring Students
  • Eligibility Determination
  • Financial Needs Test
  • Individual Plan for Employment (IPE)
  • Coordination of Services with other Agencies
  • Competitive Employment and Case Closure

Referring Students

The optimal time for OVR to begin working with a youth or young adult with a disability is when the youth or young adult is ready, able, and available to engage in the activities necessary to establish an employment goal. These activities include the development of an IPE and participation in vocational services in order to become employed. The time at which this occurs is unique to each individual. Typically, this is two years prior to graduation. However, it may occur later due to onset of disability and the individual's ability to pursue competitive employment at that time. It should occur at a time when the youth or young adult becomes interested in pursuing an employment goal and becomes available for vocational exploration.
An appropriate referral to OVR is any student with a disability who may need vocational counseling and guidance as well as assistance in preparing for, obtaining, or maintaining competitive employment. Competitive employment is a job in a community integrated setting, earning at least minimum wage. Students who have an Individualized Education Program (IEP) under the Individuals with Disabilities Education Improvement Act (IDEA), students who have a Section 504 plan under the Rehabilitation Act, and any other students with disabilities who may or may not require specialized services in school including Drug and Alcohol and Mental Health Issues are appropriate referrals to OVR. If there are any uncertainties regarding who would be an appropriate referral, contact your local OVR office to further discuss it.
A referral to OVR can be made by anyone, including a student, a family member or school/agency personnel. Students under the age of 18 must have parent/guardian permission to become involved with OVR services.
Referrals can be made in person or by phone. Contact your local OVR District Office, or the designated OVR Liaison to determine the preferred method. At the time of the initial referral, OVR will need the following information about the student to facilitate the application process:
  • Name
  • Address
  • Telephone Number
  • E-Mail address (if applicable)
  • Date of Birth
  • Social Security Number
  • Gender
  • Valid Photo ID
  • Brief Statement About the Student's Disability

Eligibility Determination

OVR's program is based on eligibility. It is not an entitlement program. A student must be determined eligible by an OVR Counselor. The counselor must first determine that the student has a diagnosed disability, and that the student's disability substantially interferes with his/her ability to prepare for, obtain, or maintain employment. Finally, there must be a demonstrated need for OVR services in order for the student to successfully pursue or retain employment.
Only an OVR Counselor, who has special training and experience, can determine if an individual is eligible for OVR services. Existing records (medical, psychological, vocational, etc.), staff observations, family input, and student self-evaluation help the OVR Counselor make an eligibility determination.
During the eligibility determination process, the OVR Counselor assesses to what degree the individual's disability significantly impacts, or limits, his/her functional capacities in the following areas: mobility, self-care, work tolerance, interpersonal skills, work skills, communication, and self-direction. Services will be provided based upon significance of disability and the availability of funds.

Financial Need

The financial needs test determines to what extent the student may be required to contribute toward the cost of certain OVR services. These services will be outlined in the IPE. However, diagnostic and evaluation services, vocational counseling and guidance are always provided without regard to the student's and/or family income.
Documentation of household income is needed such as a tax return, W2, pay stubs, etc. If the individual is receiving Social Security Income (SSI) or Social Security Disability Income (SSDI), a copy of his/her award letter or monthly benefit statement is required. Diagnostic and evaluation services, vocational counseling and guidance, rehabilitation teaching, orientation and mobility training, and job placement assistance are always provided regardless of the student's and/or family income.

Individualized Plan for Employment (IPE)

The cornerstone of the OVR process is vocational counseling and guidance provided by an OVR Counselor. After the student is determined eligible, he/she works closely with an OVR Counselor to clearly define an employment goal and jointly develop an Individualized Plan for Employment (IPE).
The IPE is developed to meet the student's unique vocational strengths and needs. The student's interests, strengths, and abilities guide the IPE development. The IPE Plan will be developed based on results of testing and evaluations as well as the client's interests and aptitudes. Job market and employability will also be considered.
The IPE identifies the student's vocational goal, the services needed to attain the goal and service providers that are to be utilized to assist the student to reach his/her specific goal. The length of time from OVR referral to successful employment varies widely depending on the content of the IPE and the unique circumstances of each student.

Coordination of Services with other Agencies

A student may require support from other public, private or community agencies that will serve a role in the student's Transition from School to Work. These agencies may provide long-term supports that the student may need to achieve and maintain his/her employment and independence as an adult. Representatives from these agencies should be invited to participate in the development and implementation of a student's Transition Plan while the student is in school. These agencies include but are not limited to:
  • Department of Public Welfare
        Office of Intellectual Disabilities
        Office of Mental Health
        Bureau of Autism Services
        Office of Long-Term Living
        Office of Children, Youth, and Families
  • Department of Health
  • Department of Labor and Industry
        Workforce Investment Act Youth Program
  • Institutions of Higher Education
  • Other public/private agencies and community resources

Competitive Employment and Case Closure

The goal of receiving OVR services is for the customer to obtain and maintain competitive employment. This goal is achieved when the individual is working in a community-integrated setting earning at least minimum wage in a job that is consistent with the individual's unique strengths, resources, priorities, concerns, abilities, capabilities, interests, and informed choice. Customers will, ideally, work in a position of employment to become financially self-supporting and independent.
An OVR case is closed when the customer achieves his/her vocational goal and is successfully employed for at least 90 days, at which time the case is closed. If necessary, post-employment services may be available after a case is closed. Other agencies may be able to provide funding to the individual for longterm supports necessary to maintain employment.

How Can School/Agency Personnel and OVR Help One Another?

Starting at a young age, students benefit from a systematic approach to career development. OVR counselors can provide technical assistance to school/agency personnel to assist in the development of learning activities and opportunities that are centered on career exploration and development. To prepare students for employment and OVR involvement, school/agency personnel can work with OVR staff to:
  • Evaluate the strengths and needs of the students being referred.
  • Utilize ongoing assessment techniques to effectively assist students plan and prepare for employment.
  • Develop a career portfolio and utilize it as a tool for the student's self-development.
  • Create ongoing work-based learning opportunities, such as job shadowing, mentoring, and paid and unpaid work experiences with the students.
  • Develop "Team Teaching" activities on topics such as: OVR Orientation, Career Exploration, Self Awareness, Self Advocacy, Self Determination, Disability Awareness, Eligibility vs. Entitlement, Job Readiness, Job Seeking and Job Retention.
  • Provide presentations to staff, students and families regarding Transition Services.
  • Learn about each other's policies, operations and procedures.
  • Identify and work through barriers to achieve an effective and collaborative process for transition from school to work.
OVR-802 Rev. 6-14